How ilicence works

ilicence's modular approach and intuitive design makes the system highly effective and powerful, yet it is extremely user-friendly. The system is non-restrictive and is therefore suited to wide range of users, whether office-based, mobile or homeworking, wherever you are, ilicence allows you to regularly share documents and data with other organisations.

Read how ilicence allows Royal Mail Group to manage their licensing activity.

There are many aspects to managing a licensing programme and throughout, ilicence provides a clear and methodical path. ilicence's series of modules have been designed so that you can communicate, store, track, analyse and report on all of your licensing activities.

Time and Task Management

- Add and assign activities to yourself and to your contacts via the Calendar. Key information is brought to your attention such as; agreement renewals, specific reporting requirements or newly added IP activities. View at a glance activities for the day, week or month via a colour coded scheduler giving you complete control and visibility of your organisation and licensees licensing activity.

Contact Management

- Store comprehensive information against companies including contact details, market information and size categorisation relevant to your organisation. All correspondence and business information subsequently complied is recorded against the contact entry such as correspondence, IP, business plans and licence agreements.

Document Management

- ilicence stores all of your business information in one central location. Categorise to your exact business requirements, add, amend, view, link and search for your information and files with ease.

Brand Management

- From single to multiple brands, ilicence allows you to take control and capitalise from your licensing programmes. Add, amend and allocate brands to a specific team or individual. Construct your precedent templates here also.

Product Management

- Add products and categorise to your exact business requirements including descriptions, sub categories and the number of products within each category.

IP Management

- Store and categorise IP and style guides in a multitude of formats. During the IP's lifecycle key information is brought to the licensors attention via the Calendar.

Business Plan Creation and Management

- Set out, agree and manage business plans that will form part of the licence agreement. Create business plans in stages during dialogues with your licensees and prospects using pre-determined templates. Once the business plan has been agreed, the key commercial elements can then be transferred to the Licence Agreement Module.

Licence Agreement Creation and Management

- Create licence agreements online capturing critical information including the agreement length, payment terms, IP and the terms and conditions. Key information during the licence's lifecycle is then brought to your attention at the relevant times via the Calendar, giving you the power to allocate, access and report to your chosen licensee at any time. Product, retail and marketing approval are also managed through this module.

Territory Management

- Critical to the licence agreement, ilicence allows you to create specific territories and sub-territories for your brand and IP.

Infringement Tracking

- Effectively capture an illegal use of your brand or IP within a territory. A visual representation of the infringement can be viewed and edited with comprehensive tracking, recording of activity and communications relating to the infringement and in case of amends to the infringement case, ilicence brings it to the attention of users via the Calendar.

Reporting

- ilicence captures the most detailed information from within your system and through this offers unrivalled reporting capability. Examples of our most popular reports include: Payment reports based on brand Payment reports based on IP Payment reports based on categories Payment reports based on products Payment reports based on product categories Payment reports based on territories Payment reports based on licensees In addition the user has the ability to create customisable reports using our own 360 reporting functionality. This function allows you to interrogate your data and output reports anyway you wish.

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